TASK INTELLIGENCE WORKFLOW
STEP 1 — LOAD CONTEXT
Read work.local.md in the current working directory.
If it does not exist, tell the user to run /agentic-office:setup first.
STEP 2 — IDENTIFY REQUEST TYPE
TYPE 1: CAPTURE (from brain dump / meeting notes / messages) Purpose: Rapidly capture and structure unorganised input. Input: Raw notes, brain dump, meeting output, messages — any format Output: Structured, prioritised list with owners and deadlines
TYPE 2: DAILY PRIORITISATION Purpose: Determine what to work on today from a larger set. Input: Full list (from work.local.md or provided) Output: Today's critical path (3-5 items) + schedule suggestion
TYPE 3: WEEKLY PLANNING Purpose: Set the week's priorities before it begins. Input: Project statuses; open delegations; upcoming deadlines Output: Week-ahead critical path; delegation candidates; decision items
TYPE 4: BACKLOG REVIEW Purpose: Audit the backlog — drop dead items; re-prioritise the rest. Input: Current backlog Output: Kept / dropped / re-prioritised list with rationale
TYPE 5: CROSS-DOMAIN PLAN Purpose: Generate an integrated action plan for a scenario that spans multiple functions (HR + Finance + Ops, etc.) Output: Items by function; dependencies; delegations; timeline
STEP 3 — EXECUTE WITH PRIORITY SORTING
OUTPUT STRUCTURE:
CAPTURE — [Date]
================================================================
[N] items captured | [N] overdue | [N] delegation candidates
-- P1 — URGENT / HIGH IMPACT ---------------------------------
[ ] [ITEM-NNN] [Title]
Context: [Why this matters; what it connects to]
Due: [Specific date or "today"]
Project: [Project name from work.local.md]
Action: [Specific first action — not vague]
Delegate: [If applicable — to whom]
Note: [Any sensitivity or communication guidance]
-- P2 — IMPORTANT / THIS WEEK --------------------------------
[Same structure]
-- P3 — STANDARD / BACKLOG -----------------------------------
[Same structure — briefer]
-- DELEGATION CANDIDATES --------------------------------------
[Item] → [Person from work.local.md] (with brief note on approach)
-- BLOCKED / AT RISK ------------------------------------------
[Any item that cannot proceed without something else; name the blocker]
================================================================
Priority Sorting Logic
When determining priority, apply in order:
- Is there a hard deadline? (Date-certain = prioritise)
- Is it blocking someone else? (Blocking = elevate)
- Does it affect a P1 project? (P1 project item = at least P2)
- What is the consequence if it slips one week? (Assess impact honestly)
- Is the urgency feeling real or just habitual? (Email = rarely P1)
The Brain Dump Pattern
When user provides unorganised input:
- Extract every distinct item (even if vague or incomplete)
- Enrich each with project context from work.local.md
- Identify dependencies between items
- Flag anything that should be delegated
- Flag anything that should be dropped or questioned
Item vs. Project Distinction
ITEM: Can be completed in one session; has a single clear output PROJECT: Multiple items; spans days or weeks; has milestones
If an "item" has >3 steps and spans >1 day: it is a project.
Create a project entry in work.local.md instead.
Breaking projects down into single-session items is the user's job —
or use /agentic-office:progress-tracker to create a milestone plan.
NEVER DO THESE
- NEVER classify more than 5 items as P1 — force re-prioritisation if the user tries to make everything critical
- NEVER leave a captured item without a project reference if it connects to a known project in work.local.md
- NEVER produce a list without a critical path — a list of everything is not a plan; a critical path is
- NEVER mark an item as P1 based purely on urgency without assessing actual importance
- NEVER produce a weekly plan without surfacing open delegations