as-built-documentation

As-Built Documentation

Overview

This skill implements automated as-built documentation and digital handover for construction projects. Compile accurate records, generate operation manuals, and ensure complete documentation for facility management.

Capabilities:

• As-built drawing management
• O&M manual generation
• Asset data compilation
• Warranty tracking
• Document organization
• BIM-to-FM handover

Quick Start

from dataclasses import dataclass, field
from datetime import date, datetime
from typing import List, Dict, Optional
from enum import Enum

class DocumentType(Enum):
    DRAWING = "drawing"
    SPECIFICATION = "specification"
    SUBMITTAL = "submittal"
    WARRANTY = "warranty"
    CERTIFICATE = "certificate"
    MANUAL = "manual"
    TEST_REPORT = "test_report"
    COMMISSIONING = "commissioning"
    PHOTO = "photo"

class DocumentStatus(Enum):
    DRAFT = "draft"
    REVIEWED = "reviewed"
    APPROVED = "approved"
    AS_BUILT = "as_built"
    FINAL = "final"

@dataclass
class HandoverDocument:
    doc_id: str
    doc_type: DocumentType
    title: str
    file_path: str
    version: str
    status: DocumentStatus
    system: str  # Building system (HVAC, Electrical, etc.)
    uploaded_date: date
    approved_by: str = ""

@dataclass
class AssetRecord:
    asset_id: str
    asset_name: str
    asset_type: str
    manufacturer: str
    model: str
    serial_number: str
    location: str
    install_date: date
    warranty_end: date
    documents: List[str] = field(default_factory=list)

def check_handover_completeness(documents: List[HandoverDocument],
                                required_types: List[DocumentType]) -> Dict:
    """Check if all required documents are present"""
    present_types = {doc.doc_type for doc in documents if doc.status == DocumentStatus.FINAL}
    missing = set(required_types) - present_types

    return {
        'complete': len(missing) == 0,
        'total_required': len(required_types),
        'total_present': len(present_types),
        'missing_types': [t.value for t in missing]
    }

# Example
documents = [
    HandoverDocument("DOC-001", DocumentType.DRAWING, "Floor Plans As-Built",
                    "/docs/floorplans.pdf", "3.0", DocumentStatus.FINAL, "Architecture", date.today()),
    HandoverDocument("DOC-002", DocumentType.MANUAL, "HVAC O&M Manual",
                    "/docs/hvac_om.pdf", "1.0", DocumentStatus.FINAL, "HVAC", date.today()),
]

required = [DocumentType.DRAWING, DocumentType.MANUAL, DocumentType.WARRANTY]
status = check_handover_completeness(documents, required)
print(f"Complete: {status['complete']}, Missing: {status['missing_types']}")

Comprehensive Handover System

Document Management

from dataclasses import dataclass, field
from datetime import date, datetime, timedelta
from typing import List, Dict, Optional, Tuple
from enum import Enum
import uuid
import os

class BuildingSystem(Enum):
    ARCHITECTURAL = "architectural"
    STRUCTURAL = "structural"
    MECHANICAL = "mechanical"
    ELECTRICAL = "electrical"
    PLUMBING = "plumbing"
    FIRE_PROTECTION = "fire_protection"
    CONTROLS = "controls"
    ELEVATOR = "elevator"
    CIVIL = "civil"
    LANDSCAPE = "landscape"

@dataclass
class DocumentRequirement:
    requirement_id: str
    doc_type: DocumentType
    system: BuildingSystem
    description: str
    is_mandatory: bool = True
    quantity: int = 1  # How many documents of this type needed
    format_requirements: str = "PDF"

@dataclass
class ProjectDocument:
    doc_id: str
    requirement_id: Optional[str]
    doc_type: DocumentType
    system: BuildingSystem
    title: str
    description: str
    file_path: str
    file_size_mb: float
    format: str
    version: str
    revision_date: date
    author: str
    reviewer: str
    status: DocumentStatus
    metadata: Dict = field(default_factory=dict)
    related_assets: List[str] = field(default_factory=list)
    supersedes: Optional[str] = None  # Previous version doc_id

class DocumentManager:
    """Manage project handover documents"""

    STANDARD_REQUIREMENTS = {
        BuildingSystem.MECHANICAL: [
            DocumentRequirement("REQ-M01", DocumentType.DRAWING, BuildingSystem.MECHANICAL,
                              "HVAC As-Built Drawings"),
            DocumentRequirement("REQ-M02", DocumentType.MANUAL, BuildingSystem.MECHANICAL,
                              "HVAC Operation & Maintenance Manual"),
            DocumentRequirement("REQ-M03", DocumentType.WARRANTY, BuildingSystem.MECHANICAL,
                              "HVAC Equipment Warranties"),
            DocumentRequirement("REQ-M04", DocumentType.TEST_REPORT, BuildingSystem.MECHANICAL,
                              "TAB Report - Testing, Adjusting, Balancing"),
            DocumentRequirement("REQ-M05", DocumentType.COMMISSIONING, BuildingSystem.MECHANICAL,
                              "Commissioning Report"),
        ],
        BuildingSystem.ELECTRICAL: [
            DocumentRequirement("REQ-E01", DocumentType.DRAWING, BuildingSystem.ELECTRICAL,
                              "Electrical As-Built Drawings"),
            DocumentRequirement("REQ-E02", DocumentType.MANUAL, BuildingSystem.ELECTRICAL,
                              "Electrical O&M Manual"),
            DocumentRequirement("REQ-E03", DocumentType.WARRANTY, BuildingSystem.ELECTRICAL,
                              "Electrical Equipment Warranties"),
            DocumentRequirement("REQ-E04", DocumentType.TEST_REPORT, BuildingSystem.ELECTRICAL,
                              "Electrical Test Reports"),
            DocumentRequirement("REQ-E05", DocumentType.CERTIFICATE, BuildingSystem.ELECTRICAL,
                              "Electrical Inspection Certificate"),
        ],
        BuildingSystem.PLUMBING: [
            DocumentRequirement("REQ-P01", DocumentType.DRAWING, BuildingSystem.PLUMBING,
                              "Plumbing As-Built Drawings"),
            DocumentRequirement("REQ-P02", DocumentType.MANUAL, BuildingSystem.PLUMBING,
                              "Plumbing O&M Manual"),
            DocumentRequirement("REQ-P03", DocumentType.TEST_REPORT, BuildingSystem.PLUMBING,
                              "Pressure Test Reports"),
        ],
        BuildingSystem.FIRE_PROTECTION: [
            DocumentRequirement("REQ-F01", DocumentType.DRAWING, BuildingSystem.FIRE_PROTECTION,
                              "Fire Protection As-Built Drawings"),
            DocumentRequirement("REQ-F02", DocumentType.MANUAL, BuildingSystem.FIRE_PROTECTION,
                              "Fire Systems O&M Manual"),
            DocumentRequirement("REQ-F03", DocumentType.CERTIFICATE, BuildingSystem.FIRE_PROTECTION,
                              "Fire Marshal Approval"),
            DocumentRequirement("REQ-F04", DocumentType.TEST_REPORT, BuildingSystem.FIRE_PROTECTION,
                              "Fire Alarm Acceptance Test"),
        ],
        BuildingSystem.ARCHITECTURAL: [
            DocumentRequirement("REQ-A01", DocumentType.DRAWING, BuildingSystem.ARCHITECTURAL,
                              "Architectural As-Built Drawings"),
            DocumentRequirement("REQ-A02", DocumentType.SPECIFICATION, BuildingSystem.ARCHITECTURAL,
                              "Finish Schedule"),
            DocumentRequirement("REQ-A03", DocumentType.WARRANTY, BuildingSystem.ARCHITECTURAL,
                              "Roofing Warranty"),
        ]
    }

    def __init__(self, project_id: str, project_name: str):
        self.project_id = project_id
        self.project_name = project_name
        self.requirements: Dict[str, DocumentRequirement] = {}
        self.documents: Dict[str, ProjectDocument] = {}
        self._load_standard_requirements()

    def _load_standard_requirements(self):
        """Load standard document requirements"""
        for system, reqs in self.STANDARD_REQUIREMENTS.items():
            for req in reqs:
                se