SOP Writer Skill
Produces formal, audit-ready SOPs suitable for regulated industries, ISO certification, or operational scaling.
Required Inputs
- SOP title (e.g. "SOP-001: New Client Onboarding")
- Department / function
- Process description
- Regulatory or quality standard (ISO 9001, GMP, CQC, FCA, etc.)
- Roles involved
- Tools or equipment used
Output Structure
[COMPANY NAME] — Standard Operating Procedure
| Document ID | [SOP-XXX] | |---|---| | Title | [Title] | | Department | [Department] | | Version | 1.0 | | Effective date | [Date] | | Review date | [Date] | | Status | Draft / Under review / Approved |
1. Purpose
[1-2 sentences. Why does this SOP exist?]
2. Scope
Applies to: [Roles, departments, locations] Does not apply to: [Explicit exclusions]
3. Definitions
| Term | Definition | |---|---| | [Term] | [Plain English definition] |
4. Responsibilities
| Role | Responsibility | |---|---| | [Role] | [Specific responsibility] |
5. Required Materials / Tools / Access
- [Item]
6. Procedure
| Step | Action | Responsible | Record/Output | |---|---|---|---| | 6.1.1 | [Imperative action: "Open [system] and navigate to [location]"] | [Role] | [What to record] |
NOTE: Steps must be written in imperative form. Each step must have one action only.
7. Quality Checks
| Check point | What to verify | Pass criteria | If fail | |---|---|---|---| | [After step X] | [What to check] | [What good looks like] | [What to do] |
8. Non-Conformance
- [Immediate action]
- [Who to notify]
- [How to document deviation]
9. References
[Related SOPs, policies, standards]
10. Document History
| Version | Date | Author | Changes | |---|---|---|---| | 1.0 | [Date] | [Name] | Initial release |
Quality Checks
- [ ] All steps written in imperative form ("Open...", "Navigate...", "Confirm...")
- [ ] Each step has exactly one action
- [ ] Role specified for every step
- [ ] Quality checkpoints at critical stages
- [ ] Non-conformance process defines who to notify and how to document
- [ ] Document history table and review date are included
Example Trigger Phrases
- "Write an SOP for [process]"
- "Create a standard operating procedure for [task]"
- "Write a work instruction for [process]"